How to Use the Calendar App in Windows 11

The Calendar app in Windows 11 is a powerful tool that helps you manage your schedule, set reminders, and stay organized. Whether you're planning your day, scheduling meetings, or setting up reminders, the Calendar app provides all the necessary features to keep you on track. This guide will walk you through the steps to effectively use the Calendar app.


The Calendar app in Windows 11 integrates seamlessly with your Microsoft account and other online calendars, allowing you to manage your appointments, events, and tasks in one place. With its user-friendly interface and versatile features, the Calendar app makes it easy to stay organized and on top of your schedule. Follow this guide to learn how to make the most of the Calendar app in Windows 11.

Step 1: Open the Calendar App

  1. Click on the Start menu (Windows icon) at the bottom-left corner of your screen.
  2. Type "Calendar" in the search bar and click on the Calendar app to open it.

Step 2: Sign In

  1. If you're not already signed in, the Calendar app will prompt you to sign in with your Microsoft account.
  2. Enter your email and password, then click Sign in.

Step 3: View Your Calendar

  1. The Calendar app opens to the current date by default.
  2. You can switch between different views (Day, Week, Month, Year) using the view options at the top of the screen.
  3. Navigate through dates using the arrows next to the current date or by clicking on a specific date in the mini-calendar on the left sidebar.

Step 4: Add an Event

  1. Click on the New event button (plus icon) at the top-left corner of the screen or double-click on a specific date or time slot.
  2. Enter the details of your event:
    • Event Name: The title of the event.
    • Date and Time: Set the start and end times. You can also make the event an all-day event.
    • Location: Add a location for the event (optional).
    • Description: Add any notes or details about the event.
    • Repeat: Set the event to repeat daily, weekly, monthly, or yearly (if applicable).
    • Reminder: Set a reminder for the event to receive a notification before it starts.
  3. Click Save & close to add the event to your calendar.

Step 5: Edit or Delete an Event

  1. Click on the event you want to edit or delete in your calendar.
  2. To edit the event, click on Edit. Make the necessary changes and click Save & close.
  3. To delete the event, click on Delete and confirm the deletion.

Step 6: Add Calendars

  1. Click on the Settings icon (gear icon) at the bottom-left corner of the screen.
  2. Select Manage accounts to add additional email accounts, such as Google or Outlook, to sync their calendars with the Calendar app.
  3. Follow the prompts to sign in to the additional accounts and grant the necessary permissions.

Step 7: Customize Calendar Settings

  1. Click on the Settings icon (gear icon) at the bottom-left corner of the screen.
  2. Select Calendar settings to customize various options, such as:
    • First day of the week: Choose the starting day of the week.
    • Time zone: Set the time zone for your calendar.
    • Week numbers: Enable or disable the display of week numbers.
    • Default reminders: Set default reminder times for events.

Step 8: Use the To-Do Integration

  1. The Calendar app integrates with the Microsoft To-Do app to help you manage tasks and to-dos.
  2. Click on the Tasks pane on the right side of the Calendar app to view and manage your tasks.
  3. Add new tasks, set due dates, and mark tasks as completed directly from the Calendar app.

Additional Tips

  • Color Coding: Use different colors for different calendars to easily distinguish between personal, work, and other events.
  • Sharing Calendars: Share your calendar with others by right-clicking on the calendar name in the left sidebar and selecting Sharing permissions.
  • Keyboard Shortcuts: Use keyboard shortcuts to quickly navigate and manage your calendar. For example, press Ctrl + N to create a new event.


You have successfully learned how to use the Calendar app in Windows 11. With its robust features and easy integration with other services, the Calendar app is a valuable tool for managing your time and staying organized. Experiment with the various features to make the most of your scheduling and planning needs.